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Important Information for Exhibitors

Room Block Assignment

The deadline for submitting your room block request is Friday, March 5, 2021. Hotel assignments will be made using the priority points system; not by the date your request is received. Hotel assignments will be made, and a contract will be sent to you during the week of March 16 to confirm your reservations.

Rooming List Deadline Date

Rooming lists for the blocked rooms must be received on or before Friday, September 10, 2021.

Cancellation Date

A penalty of one (1) night’s room and tax will apply if reservations are not cancelled on or before Monday, October 25, 2021. The guest acknowledges that after the cancellation deadline, AFP Housing shall have no obligation to recover or seek recovery of any deposit monies of the guest’s behalf. The deadline to cancel Room Blocks no longer needed is Friday, September 10, 2021.

Last Date to Request Housing

Friday, October 8, 2021


  • AFP reserves the right to cancel any hotel reservations for individuals not registered to attend AFP 2021 by Friday, October 8, 2021.
  • All reservations made online require a credit card to guarantee the reservation.

Important Health Information

Due to the ongoing COVID-19 pandemic, hotels have taken measures to ensure guest safety by requiring masks in public areas, increased cleaning of surface areas, and limiting guest contact. Find out more about important health information for AFP 2021 here.

AFP Exhibit Hall Hours

November 7, 2021: 6:30 pm - 8:00 pm
November 8, 2021: 8:30 am - 5:00 pm
November 9, 2021: 8:30 am - 5:30 pm

Important Credit Card Policies: Please Read

Advance Deposits: Hotels may charge one night’s room & tax advance deposit after Wednesday, October 13, 2021 to the credit card used to hold the reservation. If you do not want the deposit charged to the current credit card, you must provide another card to AFP Housing no later than Tuesday, October 12, 2021. After that date we may not be able to prevent the hotel from charging the current card for the deposit.

Important Advisory

CMR (Convention Management Resources) is the official hotel management company for AFP 2021. No other hotel management company or travel agency is authorized to place reservations on behalf of AFP. These companies have not entered into agreements with the Washington D.C. hotels and are not able to guarantee rates and accommodations during the dates of the conference. Should you be contacted by any other agency other than CMR, send us a message through the AFP Hotel Support Center.

The following company is NOT affiliated with AFP or CMR:
  • Conventioneers