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ACR Convergence 2022 Room Block Request

General Information:

  • Complete and submit your Room Block Request before the priority deadline date: Friday, May 13.
  • Rooming lists must be furnished to ACR Housing by Friday, September 23, 2022
  • All reservation changes and/or cancellations must be made through ACR Housing.
  • All online reservation requests require a credit card guarantee.
  • Should you need to change your original request after submitting it, please notify ACR Housing: Send us a message or call 800-990-2446 (U.S. & Canada) or 415-979-2286 (International).

(*Asterisks designate required fields)

Correspondence should be sent to:






Hotel Choices:


Please provide your hotel choices in the order of preference. Group housing requests will be assigned by your Company's Exhibitor Priority Number allocated by the ACR. If your choices are not available, a housing representative will contact you.


(*Asterisks designate required fields)


Room/Suite Request:

Please indicate the number of rooms and/or suites requested for each night in the table below.

  • Please note, exhibitor blocks are not able to bundle breakfast (if not already included by hotel) onto the existing room rates.
  • If you had a room block at past ACR meetings, your history of rooms reserved versus rooms utilized will be reviewed. ACR Housing reserves the right to make adjustments to your room block based on past history.
  • For 2022, exhibitor groups may request an increase of 10% over the two main nights based on 2019 actualized numbers, if applicable.

  • Every effort will be made to place you at one of your preferred hotels. The official Headquarter hotel is the Philadelphia Marriott Downtown. A maximum of 20 rooms over the peak nights may be requested at the Philadelphia Marriott Downtown and will be subject to availability.

  • Beginning on May 2, 2022 – Priority hotel room block assignments will be e-mailed to the group contact along with a Group Agreement. Exhibitors have 48 hours to return the signed Group Agreement to ACR Housing.
  • All reservation changes and/or cancellations must be made through ACR Housing. Do not contact the hotel(s) directly.
  • A login and password will be e-mailed to the group contact for online room block management.
  • 10 rooms or more: September 23, 2022 - Rooming lists with complete names and addresses are due to ACR Housing. Any unused rooms, where names have not been provided by this date, will be released.
  • 9 rooms or less: September 23, 2022 - All individual names must be provided. No duplicate names will be accepted.
  • Beginning on September 24, 2022, ACR Housing will continue to process reservations and changes subject to hotel availability.

    EXHIBITOR DATES AND TIMES
    Move-in:Tuesday, November 8 - Friday, November 11
    Exhibits Open:
    Saturday, November 12, 2022: 11am - 5pm
    Sunday, November 13, 2022: 9am - 5pm
    Monday, November 14, 2022: 9am - 3pm
    Move-out:Monday, November 14 - November 15

Rooms/Suites:




Rooms
Tue
Nov 8
Wed
Nov 9
Thu
Nov 10
Fri
Nov 11
Sat
Nov 12
Sun
Nov 13
Mon
Nov 14
Tue
Nov 15
Suites
Total

* For suite requests, please indicate if the suite is for sleeping or hospitality function.
Sleeping      Hospitality      N/A


Deposit Information:

Deposit Policy: All hotel reservations must be guaranteed by a major credit card or by a check deposit for one night’s room and tax drawn on a U.S. bank, in U.S. dollars, made payable to CMR/ACR Housing.
  • Deposits paid by check will require a credit card to guarantee the room block until the check payment is received. The deposit will appear on the hotel room account of each guest at check in. Refunds will not be issued until after the meeting.
  • Guarantee by credit card. ACR Housing does not charge the credit card on file. On or after October 21, 2022, it is up to the discretion of the hotel to charge the credit card for one night’s room plus tax.


  • All room block requests submitted online must be guaranteed with a credit card (no checks).


    Financial Information:



    Cancellation Policy:

    For 2022, ACR will not enforce a performance/attrition policy. Rooms assigned will be based on 2019 history. ACR will accept a maximum increase of 10% over the peak nights in room requests for 2022.

    Should a group cancel their entire block (blocks of 10 rooms or more) they will be responsible for the following penalties*:
    • October 11, 2022 - November 11, 2022: 50% of the Total Room/Suite Nights x the Single Room Rate
    All cancellations must be made in writing and sent via fax or e-mail to ACR Housing. Individual reservations must be cancelled at least 72 hours prior to your scheduled arrival to avoid penalty charges. If you do not cancel your reservation in time or fail to check in on the scheduled date of arrival your credit card will be charged in the amount of one night’s room and tax or your check deposit will be forfeited. Your reservation will also be cancelled for the remainder of the stay.

    *If your group is unable to attend due to circumstances related to COVID-19, you may cancel your reservation up to until 72 hours prior to arrival without penalty.


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