Important Information for AAP National Conference Exhibitor Hotel Reservations
Reservations
- Headquarter Hotels: A maximum of (5) rooms are allowed for each exhibiting company at one of the co-headquarter hotels, Marriott Marquis Washington, DC or Renaissance Washington DC Downtown (soon to be Westin Washington DC Downtown).
- Requests for 10 or more rooms: Please submit a request using the Exhibitor Room Block Request form.
- Credit Card Guarantee: All reservations made online require a credit card to guarantee the reservation. Hotels may charge a deposit in the amount of one night's room and tax 2-3 weeks prior to arrival.
- Rooming List Deadline: Wednesday, September 6, 2023
- Cancel Deadline: Thursday, September 14, 2023
- Room Availability: After Friday, September 29, 2023 some hotels may not allow name or date changes.
- Last Day for Changes: Monday, October 9, 2023
- Internet Access: Complimentary or discounted internet access is provided at the AAP contracted hotels when booked through AAP Hotel Reservations.
- Shuttles: A portion of the hotels are within walking distance to the Convention Center. To view the list of hotels with shuttle service, click on the Make a Reservation tab for details.
- Accessibility: The National Conference strives to be an inclusive, accessible conference and will make reasonable efforts to accommodate advance accessibility requests to enhance your meeting experience; on-site requests cannot be guaranteed. To request an accommodation or for inquiries about accessibility, please reference our Diversity & Inclusion information https://aapexperience.org/diversity-inclusion or e-mail registration@aap.org.
- Health & Safety: The American Academy of Pediatrics (AAP) is committed to providing a safe and healthy environment for all AAP meeting participants and will continue to work diligently in accordance with guidance provided by the Centers for Disease Control and Prevention (CDC) and the AAP. All registered meeting participants, staff, vendors and guests must be fully vaccinated against COVID-19 and must also comply with all applicable regulations imposed by federal, state, and/or local health authorities and government mandates as well as abide by all safety precautions established by meeting and hotel venues. For more information, please visit the conference website: https://aapexperience.org/health-safety/