Loading. Please Wait.

ROOM BLOCK REQUEST

General Information

  • Complete and submit this form if you need to block 10 or more rooms.
  • Rooming lists must be submitted to AFP Housing by Friday, September 4, 2026.
  • All reservation requests require a credit card guarantee.
  • All reservation changes and/or cancellations must be made through AFP Housing.
  • All modifications or cancellations to reservations can be made via email or phone on or before Monday, October 12, 2026.
    • Send us a message or
    • call 800.618.4242 (U.S. & Canada) or +1.415.979.2269 (International).
(*Asterisks designate required fields)

Please enter the primary point of contact. The person below will receive all correspondence regarding the housing block request.

Hotel Choices

Please provide your hotel choices in order of preference.

(*Asterisks designate required fields)

Room/Suite Request

  • Room block requests are processed by priority points for all requests received up until the deadline of Friday, February 27, 2026.
  • Blocks are compared to the company’s actual room night utilization from previous years.
  • Room blocks submitted after the deadline of February 27 will be assigned in the order they're received and based on hotel availability at the time of the request (after priority blocks are completed).
  • AFP reserves the right to make adjustments to room block(s).
  • All rooms are subject to applicable taxes and resort fees.

Exhibit Dates and Hours
Sunday, November 8: 6:00 p.m. - 7:30 p.m.
Monday, November 9: 8:30 a.m. - 5:00 p.m.
Tuesday, November 10: 8:30 a.m. - 5:30 p.m.

Installation Dates
Friday, November 6: 8:00 a.m. - 5:00 p.m.
Saturday, November 7: 8:00 a.m. - 5:00 p.m.
Sunday, November 8: 8:00 a.m. - 2:00 p.m.

Dismantling Dates
Tuesday, November 10: 5:30 p.m. - 11:59 p.m.
Wednesday, November 11: 8:00 a.m. - 5:00 p.m.

Affiliate Meeting Requests: If your company is interested in reserving a meeting space at a conference hotel, please complete the AFP 2026 Official Space Request Form. AFP’s Events Team will review and notify the point of contact within three business days after receipt of the completed form.

Please enter the number of rooms requested for each night in the table below.

Rooms/Suites




Rooms
Thu
Nov 5
Fri
Nov 6
Sat
Nov 7
Sun
Nov 8
Mon
Nov 9
Tue
Nov 10
Wed
Nov 11
Suites
Total

* For suite requests, please indicate if the suite is for sleeping or hospitality function.
Sleeping      Hospitality      N/A

Deposit Information

Deposit Policy: A credit card is required to process your room block request. Checks can only be accepted after the room block has been guaranteed with a credit card.

Advance Deposits: Hotels will charge an advance deposit of one night's room and tax per room after Friday, October 2, 2026, to the credit card used to guarantee each reservation. If you do not want this deposit charged to the credit card being used to guarantee your room block, you must provide another card (or individual credit cards for your team members) to AFP Housing no later than Thursday, October 1, 2026.

Financial Information

Cancellation Policy

PERFORMANCE for room blocks of 10 rooms or more:
"Group": Company requesting group room block through AFP Housing.
Group agrees that it will make its best effort to completely fill the allocated number of rooms in their block as requested above in the Rooms/Suites section. In addition, the Group understands that it must meet a minimum of 80% of the total room block agreed upon to avoid attrition damages. Attrition damages will be calculated by multiplying the number of unused rooms by the room and tax rate for their designated hotel up to 80%. Prior to calculating any attrition damages, AFP will review the final audited housing reports provided by AFP Housing and will report any shortfall to the Group.

Cancellation: The last day to cancel an individual reservation will be on or before Friday, October 2, 2026.

AFP and CMR are not responsible for no-show or early departure fees charged by the hotel or rooms resold due to non-arrival.


Comments