Important Information for the State Association Member Block

Hilton Riverside rooms are available for state association executive directors, officers, delegates, and association staff. Deadline to make these reservations is Friday, January 26, 2024.

All reservations for state association member rooms require a six-character state code. State codes are emailed to state association executive directors and assistants. Please do not share your codes with anyone. Please email vcarty@nsba.org if you do not have your six-character state code.

Shuttle service will be provided between the Hilton Riverside and the Morial New Orleans Convention Center.

States may also book additional rooms in any available hotel under General Attendee Housing.  These rooms are on a first come, first served basis and require individual conference registration confirmation numbers for each attendee.

States may also book additional rooms for COSA School Law Seminar attendees under their dedicated room block at the Omni Riverfront Hotel.  These rooms are on a first come, first served basis and require COSA School Law Seminar registration confirmation numbers for each attendee.

Important Dates to Note:
 
Friday, January 26, 2024 – Last day to book rooms using your Hilton Riverside headquarters room allotment. After this date, you must book through General Attendee Housing based on availability.
Friday, March 8, 2024 - Last day for NSBA Housing to receive advance check deposits. Checks received after this date will be returned.
Friday, March 15, 2024 - Your confirmed hotel has the right to charge credit cards for one night's rate and tax per room.
Friday, March 22, 2024 - Last day to request changes or new General Attendee Housing based on availability.
Tuesday, March 26, 2024 - Reservation changes/cancellations should be made directly with your confirmed hotel.
Cancellation Deadline - 72 hours prior to arrival


Important Credit Card Information:

Deposit Policy:
A credit card number is required for guarantee of all reservations at the time of booking. The credit card provided will not be charged by NSBA Housing/CMR.

Your confirmed hotel has the right to charge the card for one night's room and tax per reservation after March 15, 2024. An optional check for one night’s room & tax made payable to CMR can be submitted at a later date; CMR will advise you of the deposit amount. The deadline for CMR to receive the check is March 8, 2024. Checks received after that date will be returned.

All attendees will need to provide credit cards upon arrival to pay for any unpaid nights and incidental charges. If an attendee is not paying their own charges, then another credit card holder needs to provide written authorization directly to the hotel. The credit card number provided in the reservations cannot be charged by the hotels for anything other than advance deposits of one night’s room & tax, or late cancellation and no-show penalties.

Incidental Expenses:
Individual guests are required to present a physical credit or debit card upon check-in for incidental expenses, even if room & tax were prepaid or are being paid by another party. Most hotels will place an authorization hold totaling $50.00 to $100.00 per room, per night in anticipation of incidental expenses. Actual incidental expenses incurred during the stay will be billed to the card at check-out, and the remaining authorization hold will be released. It may take between one to eight days after check-out for the hold to disappear from the card statement.

Hotels will accept all major credit/debit cards. Most hotels accept cash and checks, but you should check with your confirmed hotel directly prior to arrival to verify its exact policy. Hotels reserve the right to determine which forms of payment they will accept.