Exhibitor Housing Information
- January 6, 2025 – Last day to submit advance exhibitor room block requests. Room block requests submitted by January 6, 2025, will be assigned in January 2025. Room block requests submitted on January 7 or later will be assigned starting in February 2025.
- Friday, July 25, 2025 – Last day to make a new reservation in the dedicated Exhibitor room block. You can still cancel or modify existing reservations - other than date extensions - through this website up to September 17, 2025. Date extensions can be requested by sending us a message.
- Friday, August 8, 2025 – Rooming list due date for blocks of 10 or more rooms.
- Wednesday, September 3, 2025 – Last day to cancel a group block without penalty.
- Wednesday, September 17, 2025 – Last day to change/cancel reservations through WEFTEC Housing.
- Friday, September 19, 2025 – Reservation changes/cancels can be made directly with the hotels.
- 72-hours prior to arrival – Deadline to cancel reservations to avoid a penalty of one night’s room and tax.
For 10 or more rooms submit a room block request.
Download and review WEFTEC 2025 Exhibitor Room Block Policies & Procedures. This document includes the preliminary convention shuttle service and badge pick-up information.
Please carefully review all payment and deposit policies.
Complimentary shuttle bus service will be provided from most hotels to McCormick Place Sunday, September 28 through Wednesday, October 1. To view the shuttle schedule with exact hours, visit WEFTEC Shuttle Schedule. There is no shuttle provided for the Hyatt Regency McCormick Place (connected to the convention center) or the Marriott Marquis Chicago (3 city blocks to/from convention center).
Alert! Convention Management Resources (CMR) is the official hotel management company for WEFTEC. No other hotel management company or travel agency is authorized to place reservations on behalf of the Water Environment Federation. Other agencies have not entered into agreements with the Chicago hotels and are not able to guarantee rates and accommodations during the dates of the conference. Should you be contacted by any agency other than CMR, please send us a message.